HR & Admin Manager

Job Description

Manage all HR-related matters including

  • Full spectrum on Payroll Processing for Singapore payroll.
  • Manage payroll agents in China and ensure accurate and timely payment.
  • Manage and review staff expenses including travel allowance, Shift allowance, and leave management.
  • Manage annual increments and bonuses, staff insurance/EP renewal, take care of staff welfare and organize staff functions.
  • Support recruitment process, manage resignees exit and new hires onboarding in a professional manner.
  • Maintain updated records of staff information at all times.
  • Manage staff announcements professionally and ensure new policies are updated in the Staff handbook.
  • Manage all staff queries in a professional manner.
  • Provide Finance with all HR-related reports for Monthly closing: payroll report, bonus accrual & leave accruals ensuring report accuracies.
  • Support Budget and Forecast preparation on HR information – Payroll information/Staff insurance/FTE/Staff Events.
  • Support HR information to SG government as requested and any ad hoc Corporate requests.
  • Manage CSR activities to promote community inclusivity.
  • Any other HR duties eg to be SMO for the office and update staff regularly about Covid-19 regulations.

Manage all office administrative duties including

  • Support China payment requests from the staff and ensure all Valtech Mobility expenses are invoiced to them;
  • Support Sales & Business Development team in the filling of project agreements;
  • Implement and maintain office procedures and administrative systems;
  • Manage cleaners and ensure the office is always well maintained and updated all staff about the House Rules.
  • Review and renew office insurance and office leases.
  • Manage all office maintenance needs eg Aircon, water dispenser, printers and etc.
  • Manage all Office procurements including office supplies and IT equipment.
  • Keep proper records of Office Assets.
  • Support Staff with IT issues and seek help from Group IT.
  • Any other office matters arising from new situations.

Qualification Requirements

  • At least 5 years of experience in HR-related field.
  • Degree or equivalent in Human Resources, Business Studies, Administrative or related discipline.
  • Able to read and converse in Mandarin in order to liaise with Mandarin-speaking clients and China counterparts.
  • Good interpersonal skills and ability to interact with all levels of staff.
  • Positive work attitude and display initiative in problem-solving.
  • Able to work independently and multi-task efficiently.
  • Proficient in Microsoft office and excel.

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