Administrative Assistant

Administrative Assistant

What we are looking for:

We’re known as leaders in all things digital. It’s in our DNA to always be better at what we do and how we operate as a company. We’ve been around awhile and we’re confident that we’ve learned a thing or two about how to make an outstanding work environment. We pride ourselves on never resting on our laurels to create, and keep creating, an unbeatable culture for all who work with us.

We have an immediate opening for an Administrative Assistant who can drive all aspects of the coordination of the project by assisting our Portfolio Directors. from analyzing the financials to tracking utilization of team members. This role will support all staffing project-related activity.

Before we continue to dive into the requirements for the role let’s talk about Why you should join Valtech?

Flexibility: We trust in the expertise, skills, and actions of our colleagues. That’s why we provide a flexible work schedule that supports work/life balance.

Career Advancement: We offer a career, not just a job. We invest in the personal and professional growth of every employee because we believe growth leads to both business impact and personal fulfillment.

Learning and Development: We foster a culture that encourages and promotes professional growth and development, with continuous learning through our in house LMS (Ask us about the Academy)

Toronto Benefits:

  • We offer competitive compensation, Group Benefit Plan, and a Health & Wellness program ($1000 toward mental health!)
  • Monthly events with an active culture club
  • We close over the winter holidays and keep summer hours to help you make the most of those sunny Friday afternoons

Want to learn more about our unique culture and awesome people click here

What you will do:


  • Keeping the Portfolio Director's calendar up-to-date, including adding events, rescheduling appointments and providing daily briefings
  • Managing information flow in a timely and accurate manner
  • Format information for internal and external communication – memos, emails, presentations, reports
  • Take minutes during meetings
  • Screen and direct emails and phone calls and distribute correspondence
  • Maintaining a high degree of discretion and confidentiality

Utilization reports

  • Complete weekly utilization reports per Manager
  • Complete monthly utilization reports per Manager at the end of each month + an overall utilization report

Bookings vs. WIP projections

  • Compare Booking and WIP projections every week to ensure the bookings align with the forecast projections, follow up with Project Managers on discrepancies.

What you should have:

  • 1+ years of experience working in a fast-paced, business environment
  • Proven ability to set priorities, plan, and manage multiple projects under tight deadlines
  • Can successfully navigate internal and external cross-functional relationships
  • Ability to bridge gaps and communicate effectively between cross-functional teams
  • Excellent MS Office knowledge
  • Outstanding organizational and time management skills
  • Proven track record of being a strong team player
  • Ability to understand technical issues at high-level
  • Demonstrated ability to execute with a positive, result-focused attitude
  • Excellent listening and communication skills

Here’s a little about us:

Valtech is a global digital agency that focuses on business transformation for our clients. Founded in 1993, Valtech has established itself as one of the largest independent global agency groups with more than 3.000 exceptional individuals operating out of 40+ offices in 15 countries. We work with some of the world’s best-known brands from travel to retail, connected experiences to automotive and we’re now ready to bring on even more talented colleagues to join us.

We believe diversity is essential to creating the best digital products & experiences. Valtech is committed to providing and maintaining a work environment where all employees and candidates are treated with dignity and respect and that is free of bias, prejudice, and harassment. We're proud to be an equal opportunity employer committed to diversity and inclusion. We do not discriminate on the basis of race, gender, ethnicity, citizenship, national origin, religion, sexual orientation, age, marital status, disability, veteran status or any other legally protected status.

So, if you are looking for your next challenge? Then this is your chance to join our team of exceptionally talented, creative and innovative professionals working with composable Best-of-Breed technology platforms within the large-scale digital experience and e-commerce business area.