People & Culture Assistant (3-4 month contract)

People & Culture Assistant (3-4 month contract)

We are seeking a People & Culture Assistant to share their exemplary organization talents with our team. You will be responsible for performing daily P&C tasks across various functional areas, including onboarding new employees, maintaining employment files, supporting various People & Culture projects and initiatives and contributing to a positive, productive work environment. The incumbent will provide support to our Toronto & Chicago Offices.

Recent college graduates or professionals with a passion for organization, an interest in the HR field and a commitment to providing a stellar employee experience are encouraged to apply.

Before we continue to dive into the requirements for the role let’s talk about Why you should join Valtech?

Flexibility: We trust in the expertise, skills, and actions of our colleagues. That’s why we provide a flexible work schedule that supports work/life balance.

Career Advancement: We offer a career, not just a job. We invest in the personal and professional growth of every employee because we believe growth leads to both business impact and personal fulfillment.

Learning and Development: We foster a culture that encourages and promotes professional growth and development, with continuous learning through our in house LMS (Ask us about the Academy)

    Want to learn more about our unique culture and awesome people click here

    What you will do:

    • Plan and conduct new hire orientation. Organize and manage orientation program (first day, 30-60-90 days) to provide employees with the basic organization information on company culture, mission & vision, leadership/team and their role in the company
    • Manage the employee set-up with IT on hardware distribution, network account, and collection of company equipment at departure
    • Collect, complete and process all new employee paperwork
    • Process, verify and maintain employee employment related documents required by law for compliance and company to ensure accuracy and proper file management
    • Coordinate and draft employment letters, promotion/salary increase letters and transfer letters with manager, Finance and payroll manager
    • Assist People & Culture Manager in the performance management process and employee engagement
    • Respond to verification of employment inquiries from authorized organizations, such as credit bureaus and finance companies
    • Act as the initial point-of-contact for employees with HR related questions, examples include vacation, address changes, etc
    • Assist People & Culture Manager with special projects and initiatives
    • Accurately maintains employee electronic files and processes changes to employee personal information, position and compensation changes with payroll
    • Assist with various types of reporting and conduct People & Culture related research as requested
    • Support employee exits
    • Ability to develop personal processes and ways of getting things done with little or no supervision
    • Maintain a positive, friendly composure even in difficult situations
    • Adhere to a strong ethical code in compliance with organizational principles and values. Maintain employee and workplace confidentiality

    What you should have:

    • Post-secondary education in the field of Human Resources or equivalent experience in a fast-paced environment desired
    • Creative problem solving, superior organization skills, customer service skills, and flexibility
    • Basic knowledge of applicable employment laws and practices
    • People-oriented and results-driven
    • Holds to high work standards, is dependable and reliable
    • Outstanding relationship management skills
    • Proactive, positive, excellent communication skills
    • Demonstrated ability to work collaboratively with teammates and handle highly confidential information with maturity and discretion
    • Fluency in Excel (pivot tables, lookup formulas, etc.) and strong data management and analytical skills
    • Experience working with HRIS systems including lattice is a plus

    Here’s a little about us:

    Valtech is a global digital agency that focuses on business transformation for our clients. Founded in 1993, Valtech has established itself as one of the largest independent global agency groups with more than 3.000 exceptional individuals operating out of 40+ offices in 15 countries. We work with some of the world’s best-known brands from travel to retail, connected experiences to automotive and we’re now ready to bring on even more talented colleagues to join us.

    We believe diversity is essential to creating the best digital products & experiences. Valtech is committed to providing and maintaining a work environment where all employees and candidates are treated with dignity and respect and that is free of bias, prejudice, and harassment. We're proud to be an equal opportunity employer committed to diversity and inclusion. We do not discriminate on the basis of race, gender, ethnicity, citizenship, national origin, religion, sexual orientation, age, marital status, disability, veteran status or any other legally protected status.

    So, if you are looking for your next challenge? Then this is your chance to join our team of exceptionally talented, creative and innovative professionals working with composable Best-of-Breed technology platforms within the large-scale digital experience and e-commerce business area.