Job

Toronto

Program Manager

Program Manager

What we are looking for:

Program Manager plays a key role in shaping and delivering digital solutions of value for our clients

We are looking for a Program Manager to join our team. If you’re up for the challenge you have a chance to join us in the pursuit of becoming the leading digital agency globally.

Program Manager provides structure and supports the overall vision for assigned projects (e.g. web development, advertising, strategy, technology, etc). They are responsible for helping define the vision of the program and overseeing its execution. This may involve management of multiple projects, across multiple brands or clients, by a team of project managers, and ensuring the overall health of the projects in their portfolio (financials, resources, risks, relationships), or overseeing one large portfolio-sized account.

The Program Manager serves as “Lead” on large client accounts and is accountable for the delivery management team’s organization, operational efficiencies, and health within their assigned accounts. Within that role, the program manager may be responsible for supervising one or more project managers and/or senior project managers. You will interface heavily with senior creative, technical, and executive management within the client to assure that the solution is understood and addresses the customer’s business requirements. You will also ensure that the challenges and requirements are understood by the team and will participate in the solution developed by the team.

The Program Manager will be responsible for delivering accurate financial management of the accounts/brands to which he is assigned and for delivering improved account margins. In addition to the project responsibilities, Program Managers will also participate in the business development process and will be a key member of the pre-sales team where appropriate. They will proactively manage risk to ensure project success.

Before we continue to dive into the requirements for the role let’s talk about Why you should join Valtech?

Flexibility: We trust in the expertise, skills, and actions of our colleagues. That’s why we provide a flexible work schedule that supports work/life balance.

Career Advancement: We offer a career, not just a job. We invest in the personal and professional growth of every employee because we believe growth leads to both business impact and personal fulfillment.

Learning and Development: We foster a culture that encourages and promotes professional growth and development, with continuous learning through our in house LMS (Ask us about the Academy)

Toronto Benefits:

  • We offer competitive compensation, Group Benefit Plan, and a Health & Wellness program ($1000 toward mental health!)
  • Monthly events with an active culture club
  • We close over the winter holidays and keep summer hours to help you make the most of those sunny Friday afternoons

Want to learn more about our unique culture and awesome people click here

What you will do:

PLANNING

  • Has a deep understanding of the client’s business, their needs, expectations, and requirements
  • Leads the project team in determining the approach, deliverables, schedule and tools to deliver multiple projects streams within established constraints
  • Works with client team as well as any and all members of the assigned project team to estimate costs and timing for tasks such as project strategy, functional design, visual design, technology requirements, etc., utilizing established estimating process and tools. Ensures the feasibility of project delivery given scope, time and budget constraints. Partners with Solution Lead, and/or Account Management to identify pursuits and make go/no-go decisions
  • Ensures that client signoff is obtained at key points during projects

PROJECT EXECUTION

  • Coordinates activities of the project management team and has overall responsibility for delivery health of projects in the assigned accounts (whether by managing projects directly or by managing project managers on projects)
  • Ensures that the project management team is handling core functions of the PM role, such as scheduling and facilitating project-related team meetings (i.e. kick-offs, status, internal/client reviews, etc.), communicating action steps to the team, and delivering weekly status reports to project team, the client and management
  • Help update processes and standards for project documentation and ensures that the project management team is developing, maintaining, reviewing and/or disseminating all project documentation including status reports, invoices, change orders, project schedules, budgets, and post mortem reviews, following the PMO standards
  • Ensures that all project documentation is produced in the standard format, follows internal documentation processes and is reviewed and approved
  • Directs vendor/third party relationships at the account or large project level

MONITORING – SCHEDULING, FINANCIALS, RISK MANAGEMENT

  • Ensures adherence to processes for scope management and change control
  • Oversees project management team on accounts to ensure that projects in the assigned accounts are completed according to schedule and within budget
  • Responsible for delivering work with sold margins
  • Responsible for developing solutions to margin challenges at the account and project levels
  • Responsible for identifying and driving solutions to project risk challenges at the account and project levels
  • Responsible for accuracy throughout the project financial lifecycle for all projects within the assigned accounts, including estimates, revenue forecasts, invoicing, payables, receivables, etc.
  • Is also responsible for developing and adhering to processes for project and account financial management
  • Report regularly to Director on projects status and health

STAFFING

  • Responsible for collaborating with the Director, Project Delivery, and Quality on staffing of project management team members within assigned accounts, including recruiting, hiring, and contractor usage
  • Responsible for optimizing team utilization, working with leads across all disciplines in the assigned accounts
  • Responsible for ensuring that the project management team in the assigned 0accounts follow internal processes and adjust staffing needs in a timely manner based on project shifts
  • Identifies staffing needs within assigned accounts and works with delivery lead and recruiting to fill open positions

DELIVERABLE QUALITY

  • Is a contributor to the content and presentation of key client deliverables as required to ensure relevancy, strategy, quality, and timeliness

CLIENT COMMUNICATION

  • Establishes relationships with key client team members at the account level or in high profile projects

TEAM MANAGEMENT

  • Carries out supervisory responsibilities in accordance with agency policies and employment laws, including planning, assigning, and directing work; working with direct reports to ensure they understand expectations of their performance and to help them identify commitments; providing direction and feedback via regular meetings and as needed;
  • Builds team expertise by mentoring junior team members and offering training in relevant methodologies, techniques, frameworks, etc.
  • Works with the Discipline lead, Solution Leads, Practice Leads and other team members to develop and/or promote best practices for the discipline
  • Proactively works to define and/or improve delivery management policies and procedures

What you should have:

  • 8+ years experience managing multiple large, complex and cross-functional interactive projects, preferably in a consulting or agency environment
  • Bachelor's degree required, Master's degree preferred
  • Expert knowledge of one or more of the following: software development life cycles, web technologies, web development processes and the delivery of solutions with creative and engineering components, media and advertising projects, digital strategy projects
  • Expert understanding of project management methodology including the ability to identify and resolve issues, manage risk, develop detailed work plans and specifications, perform resource allocations and run team meetings
  • Ability to work on multiple projects and manage multiple project managers and/or senior project managers at one time
  • Excellent verbal and written communication skills
  • Excellent organizational and time management skills
  • Demonstrated ability to motivate staff/project/account team, inspire teamwork and take a leadership role
  • Ability to solve complex account-wide problems with keen instincts and organizational experience
  • Must be able to simultaneously focus on the big picture, details, and driving results.
  • Expert knowledge of contract interpretation and negotiation
  • 3-5 years of people management experience


Here’s a little about us:

Valtech is a global digital agency that focuses on business transformation for our clients. Founded in 1993, Valtech has established itself as one of the largest independent global agency groups with more than 3.000 exceptional individuals operating out of 40+ offices in 15 countries. We work with some of the world’s best-known brands from travel to retail, connected experiences to automotive and we’re now ready to bring on even more talented colleagues to join us.

We believe diversity is essential to creating the best digital products & experiences. Valtech is committed to providing and maintaining a work environment where all employees and candidates are treated with dignity and respect and that is free of bias, prejudice, and harassment. We're proud to be an equal opportunity employer committed to diversity and inclusion. We do not discriminate on the basis of race, gender, ethnicity, citizenship, national origin, religion, sexual orientation, age, marital status, disability, veteran status or any other legally protected status.

So, if you are looking for your next challenge? Then this is your chance to join our team of exceptionally talented, creative and innovative professionals working with composable Best-of-Breed technology platforms within the large-scale digital experience and e-commerce business area.